For lighting agencies
Stop losing time, samples, and sales
Your reps are out with samples and nobody knows where they are. Your stock room spreadsheet is three weeks out of date. A designer needs a fixture by Friday and you can't find it. SamplePal gives every lighting sales agency one place to track every sample: who has it, where it is, and where it's been.
From $99 a month after the trial · Works on the phone your reps already carry
Do we have it, where is it, what does it look like
Checking samples in and out matters. But it is not what your team does all day. All day, somebody is on the phone with a designer trying to answer three questions, and that is what SamplePal is built around.
Find any fixture in seconds
Filter by location, manufacturer, or name. Search tells you why a result matched, including when the match was inside a case.
See what it actually looks like
As many photos as you need on every sample, plus spec sheets and files. Identify a fixture without leaving your desk.
Know who has it right now
Every sample shows its shelf, or the rep and the customer it went out to, and the date it left.
Every headache you have with samples, solved
Hunting for samples, chasing reps for updates, maintaining spreadsheets nobody trusts. That all ends here.
Every fixture you own, findable in seconds.
Your customer scans the sample. Your rep gets the call.
Leave a sample with a designer and the label does the follow-up. They scan the QR code with their phone and see the photos, the specs and the rep who brought it, with one tap to email or call. No login, no app to install, and never your serials or shelf locations. Design the label once: your logo, your size, the fields you want.
Answers, not just records
Eight reports, filtered by date, location, rep or manufacturer. What's been out longest. Which customers actually engage. What is missing photos.
Application overview
Users, samples, data quality and how much of the library is actually photographed.
Customer engagement
Which customers see the most samples, from which rep, and what they favour.
Checked-out samples
What is out right now, who has it, and how long it has been gone.
Built for how lighting agencies actually work
Generic asset trackers weren't designed for stock rooms full of lighting fixtures, reps checking samples in and out daily, or designers who need the right fixture by Thursday. We were.
- ✓Built for the lighting industry
- ✓Fixture fields: lumens, Kelvin, finish, CRI
- ✓No scanner hardware to buy
- ✓Customer-facing page from a QR scan
- ✓Cases, and samples that live in cases
What agencies say
SamplePal is simply a dream come true! Not only does it keep track of our sample inventory, but I can quickly look on the app while on a call with a customer to check sample status in seconds. Samples can be checked in, out, and transferred between colleagues. But the biggest bonus is simply the time saved of not having to drive to the office to dig through endless sample bags looking for something that isn't even there! SamplePal is a must-have for every agency. And so easy anyone can use it!
In the past, searching for samples and tracking their location was nearly impossible. We attempted to address the problem by implementing various protocols, but none of them worked. SamplePal has been a revelation for our company. Now, finding samples and tracking their location is as simple as a few clicks on the app. Not only does it save time, but having our sales staff on one SamplePal user group fosters a sense of teamwork and responsibility. We love it!
The SamplePal location feature has made it much easier for our sales associates to confirm sample stock and find exactly where they are. Being able to check inventory out and back in helps to hold our staff accountable for the samples they take out for sales calls.
Ready to stop losing track of samples?
Twenty minutes, your questions, your stock room. We'll show you exactly how it would work for your agency.
Frequently asked questions
Do I need any special equipment?
No. All you need is the phone your reps already carry. Labels are optional. If you want them, they print on any printer you already own, and any phone camera scans them. No barcode scanners, no hardware to buy.
Is this an app on my phone?
Yes. It installs to your home screen with an icon and behaves like any other app. Strictly speaking it is a progressive web app rather than a native iPhone or Android app. We help your staff install it correctly so nobody notices the difference.
How do I get my samples in the system?
Two ways. Upload a CSV of your existing inventory (we provide the template), or add samples one at a time as they arrive.
Can our customers see our sample data?
Scanning a label's QR code opens a read-only page with the photos, manufacturer, description and the sample's details, and who to contact. It never shows serial numbers or shelf locations.
How is it priced?
On two numbers, in bands: the people on your account and the samples in your library. Every feature is included at every size. 30-day free trial, then from $99 a month. Work out your price.
Can I export my inventory?
Yes. Download the whole inventory as a CSV, or filter it first and export only that set. Useful when a manufacturer asks what samples you hold.
Can this be used for other industries?
SamplePal is built for architectural lighting, with agents and manufacturers in mind. Plenty of other trades serving the A&D community have the same sample-room problem, and we would like to hear from you about how to tailor it.
Who are you?
A married couple. Angela has 20 years in architectural lighting: lighting designer, inside and outside staff for manufacturers, and now full-time at a lighting agency. Doug has been a software engineer for 20 years, at companies you would recognise and at small startups.
How did SamplePal come about?
Doug loves solving problems. Angela loves complaining about problems. One day Angela complained about how long it took to find samples for a customer: emails, phone calls, searching, dragging in inside staff. Doug said “I can solve that.” So he did.